Guide

How to Write E-Mails that Stand Out

The email medium encourages laziness and easily obscures intention. You might find yourself feeling snubbed and confused by communications much more often now than in the days before email was a major means of interpersonal contact. It’s not you, and it’s not them. It’s the format. Here are some ways to provide a refreshing, rather than stressful and insulting, contribution in all your online communications. Even when online, you are communicating and emailing can be a real opportunity to practice being an interesting and responsible communicator.

Use capital letters! Hey, they still exist, and very few people seem to realize it. You can be one of the few who bothers. Give the impression that you care about the recipient and take responsibility for what you are saying.

Use currect spelling, grammar, and punctuation. Again, care to do it and bother to do it. It doesn’t have to take more time, either. It just has to be as correct as you know how to make it.

Use unusual words. Resist the homogenization with the full power of your personal vocabulary. Use words that come up in your head but that you think are too dorky or pretentious to actually say. Catch yourself at cliches and translate them into what you really mean, from the ground up. Are you about to use a tautology like “It is what it is”? Ask yourself what you actually want to convey. Equanimity? Calm? Distraction? You might find that you want to say, for instance “I am pretty sure I don’t care” or “It bothers me but I wish I were over it like I imagine I would be if I were a fully enlightened being”.

Focus on the other. As they say, nothing is more interesting to a person than that person. Take the time to ask a specific question or make a specific observation about the person to whom the email is addressed. In a job inquiry, you might say “I’m just following up about the job ad I saw on Craigslist. You really have a lot to say about punctuality!” In an email to a professor, you might ask how their semester is going. Not everyone does, and the act will distinguish you as well as help you establish a real connection to others beyond the depersonalizing melting pot of the Web.

Writing an stand out email is not easy. But if you are able to do so, you can sue it in wide variety of things. Whether it is for your business, blogs or marketing campaign, this will certainly help you. It can even help you getfans for your social media accounts.

Even an email to a friend about when and where you plan on meeting can be turned into an opportunity to start a new and interesting conversation about turtles, waste disposal, or denim discoloration. There is no limit to what people might find interesting, and just because a story is run-of-the-mill from your perspective doesn’t mean it won’t catch and delight the mind of a completely different person.

Richard
Richard Administrator
Hi, this is Richard. I am a part-time writer and a full-time mother to my dog. I specialize in health and fitness writing.I love listening to Lo-Fi music
×
Richard
Richard Administrator
Hi, this is Richard. I am a part-time writer and a full-time mother to my dog. I specialize in health and fitness writing.I love listening to Lo-Fi music